New OCCAR-EA Staff Members will receive Newcomers Guides which are intended to give a general overview of the OCCAR environment, conditions of service, as well as information about OCCAR locations.

Sponsor

Staff members who are appointed to act as a Sponsor for new staff members will assist newcomers in the following areas:

• Make contact with the new staff member as soon as the appointment has been formalised in order to establish a contact within OCCAR-EA and their division;
• Ensure reception is aware of arrival date and make sure to be available to welcome the newcomer on the first day of arrival (or ensure a representative);
• Liaise with Security Section to ensure security badge is ready;
• Liaise with IT Section to ensure the appropriate IT equipment is available;
• Provide any information necessary to assist with the induction process to the Programme/Division;
• Provide any assistance possible to help with any domestic situation, drawing on local knowledge relating to accommodation, schools etc.;
• Familiarising with the local working environment, introducing to staff and meeting key staff such as HRD, Site, Service Provider (the check-in form will support this process);
• Ensure staff member is available for the initial Newcomer Briefing from HRD/Site Manager, usually held within the first days of arrival;
• If possible, assist with car registration and insurance whilst liaising with HRD/Site Manager;
• Sponsors will liaise with HRD/Site Management who can give advice from previous experience.